This section explains how we collect, use, and protect non-medical information when you visit our website. Our HIPAA Notice of Privacy Practices (below) separately governs how we handle your protected health information (PHI) under HIPAA.
Information We Collect:
Automatically Collected (Cookies and Tracking): We use cookies and similar tracking technologies to improve your experience on our website. These may collect anonymous or aggregated data about your visit, such as pages viewed, time spent on the site, browser type, and IP address. This helps us understand site usage, enhance functionality, and provide relevant content. You can manage or disable cookies through your browser settings. Note that disabling certain cookies may affect website functionality.
Information You Provide: When you submit a contact form, appointment request, or other online form, you may provide personal information such as your name, email address, phone number, and message.
How We Use Your Information
We use the information collected through our website to:
• Operate and improve the website
• Respond to your inquiries
• Send appointment scheduling communications
• Provide our newsletter or other practice updates (if you request or subscribe)
By submitting any form on our website, you consent to receiving emails from us, including communications related to appointment scheduling, reminders, and/or our newsletter. You may unsubscribe from marketing or newsletter emails at any time by clicking the"unsubscribe" link in the email or by contacting us at connect@meahmodern.com. Appointment-related communications are considered part of our service and may not be fully opt-outable if you are an active patient.
Sharing of Information
We do not sell your personal information. We may share non-PHI website data with service providers (e.g., website hosting or analytics) who assist us and are contractually obligated to protect it. If any information could qualify as PHI, we handle it according to our HIPAA Notice of Privacy Practices and applicable law.
Security
We take reasonable measures to protect the information collected on our website. However, no website is completely secure.
Your Choices
• You may choose not to provide personal information via forms (though this may limit your ability to use certain features).
• Manage cookies via your browser.
• Opt out of non-essential emails as described above.
Changes to This Policy
We may update this policy periodically. Changes will be posted here with a new effective date.
For questions about this Website Privacy Policy, contact usat connect@meahmodern.com.
HIPAA Notice of Privacy Practices
This notice describes how medical and mental health information about you may be used and disclosed and how you can get access to this information. Please review it carefully. We are committed to protecting the privacy of your protected health information (PHI), which includes information about your mental health,treatment, and payment for care.
We obtain your PHI directly from you (for example, during appointments, intake forms, phone calls, or messages) and may also receive it from other healthcare providers, health plans, or authorized parties involved in your care. We follow federal (HIPAA) and state laws to maintain the privacy and security of your PHI.
How We May Use and Disclose Your PHI
We may use and disclose your PHI without your written authorization for these purposes:
Treatment: To provide and coordinate your mental health care (e.g., consulting with other providers involved in your treatment).
Payment: To bill and collect payment for services (e.g., sharing information with your insurance company).
Healthcare Operations: For internal activities such as quality improvement and staff training.
We may also disclose PHI as required or permitted by law,including:
• Reporting suspected abuse or neglect of children, elders, or vulnerable adults.
• Responding to court orders or law enforcement requests.
• Preventing a serious and imminent threat to health or safety.
• Public health or oversight activities.
Psychotherapy Notes (if maintained separately): These have stronger protections. We generally will not disclose them without your specific written authorization, except in limited cases allowed by law.
Marketing, Sales, and Fundraising: We do not use or disclose your PHI for marketing or sell your PHI without your authorization.
If we handle substance use disorder (SUD) records under 42CFR Part 2 (if applicable), additional federal protections apply. We will comply with the more protective rules.
We will obtain your written authorization for any other uses or disclosures. You may revoke it in writing at any time (except for actionsalready taken).
Your Rights
You have the right to:
• Access and obtain a copy of your PHI (psychotherapy notes generally excluded).
• Request corrections to inaccurate or incomplete PHI.
• Receive an accounting of certain disclosures of your PHI.
• Request restrictions on certain uses or disclosures (we are not required to agree to all, but must honor some paid-out-of-pocket requests).
• Request confidential communications (e.g., by secure method or alternate address).
• Be notified of any breach of your unsecured PHI.
• Complain to us if you believe your privacy rights have been violated.
To exercise these rights or file a complaint with us, submit a written request or contact us at connect@meahmodern.com. We will respond as required by law.We will not retaliate against you for filing a complaint.
Our Duties
We are required by law to maintain the privacy of your PHI,follow the terms of this notice, and notify you of any breaches of unsecured PHI. We may change our practices and will post any revised notice on our website.
Note: All new patients receive and acknowledge a copy of this (or a substantially similar) notice before their first appointment.For questions about this HIPAA Notice of Privacy Practices,contact us at connect@meahmodern.com.
